Staying on top of inventory management is increasingly important for brands with multiple stores and a multichannel approach to sales.
According to Wasp Barcode, 46% of small businesses either don’t track inventory at all or do so manually. If you’re using inventory management software in your retail business, you’re already on the right path.
Once you’ve implemented the right tools though, it’s up to you to put workflows and automations in place to make your software work proactively for you. One way to do that is with stock alerts.
Below, we’ll look at what stock alerts are, why they’re important, and how you can use them both internally and on the marketing side of your retail business.
What are stock alerts?
Stock alerts, also referred to as inventory alerts, tell you when there has been a significant or noteworthy change in your level of inventory. Many businesses leverage low-stock alerts, but there are other types as well, including alerts for:
- New shipments
- Slow-moving stock
- Bulk or large orders
- Inventory reorder point
Which alerts are best for you will depend on the nature of your product, business, and retail operations.
A lot of inventory management software has a stock alert feature. Typically, a notification is sent to a specific individual, or group of individuals, when an item meets the parameters set for a given alert.
FURTHER READING: Having the right tools in place can simplify monitoring your stock levels. Read up on the tools retailers can use to make inventory management easier.
Value of stock alerts
Running out of stock, either due to under-ordering or inventory shortages, is a very real and costly issue retailers face. In fact, businesses lose $1.75 trillion per year to out-of-stocks, overstocks, and returns.
Consider this: Almost a quarter of Amazon’s retail revenue comes from shoppers who attempted to purchase a product in-store, but couldn’t find it in stock. Stock alerts are designed to help retailers avoid this problem.
Inventory alerts are valuable beyond helping keep items in stock. They also reduce a lot of susceptibility to human error and time constraints by automatically keeping you apprised of impactful changes in stock levels.
Optimizing inventory levels helps you become more profitable, use warehouse and storage space more effectively, and reduce holding costs or missed sales.
If you’re managing online and offline channels, multiple store locations, or both, stock alerts can help you ensure every location has enough stock on hand to meet demand–these alerts can be particularly important for businesses using just-in-time inventory.
TRY SHOPIFY POS: Need help tracking stock levels at your warehouse, stores, and online? Try Locations for Shopify POS to seamlessly manage inventory across all your retail operations.
4 ways to use stock alerts in your retail business
Maintain operational control
Stock alerts help your team stay in control logistically. Fewer last-minute orders and more automated systems create seamless retail operations and help your team more effectively manage stock.
Meaghan Brophy, senior retail analyst at FitSmallBusiness.com, recommends using a higher quantity for your low-stock alert.
“If your low-stock alert tells you a product is low when there’s one left, unless you pay for rush shipping on your new order, you may still experience a stockout,” she says.
Brophy also suggests using a higher threshold for your most popular and fastest-selling items, as well as items you frequently run out of. If reordering frequently is too expensive, consider negotiating a better price with your supplier for bulk orders.
“Many suppliers will offer discounts for bigger orders,” says Brophy. “That’s a great opportunity to boost your margins and gain even more profit from your best-selling items.”
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Know when to raise or lower prices
A lot of low-stock alerts for particular products can indicate it’s a good time to raise prices. At the same time, a stock alert for aging inventory could mean it’s time to run a promotional discount.
This approach has worked well for Misha Kaura, who owns an eponymous fashion brand and frequently uses pop-up shops to connect with customers in person. Kaura’s customers have a small window of opportunity to buy her products—she only makes 800 of each dress in her ready-to-wear collections and just four in her made-to-measure collections—one reason she has used low-stock alerts since starting her business.
“I’m running a luxury business, and I want to limit overexposure,” Kaura says.
As a result, I actually increase the prices when the stock is low because, at that point, it’s on the verge of being a collector’s item.
Stay organized during busy selling periods
Busy selling periods, whether the winter holidays or another seasonal surge, pose great sales opportunities but also bring logistical challenges. Unpredictable demand, higher volume, and temporary employees who don’t quite know the ins and outs of your business are just a few contributions to the chaos of these times.
These periods come and go quickly, so it’s important to be able to react to the opportunities they provide just as quickly. Stock alerts can help you stay apprised of fluctuations in inventory so you can develop promotions, pricing, and merchandising for slow-moving stock, giving your buying team some breathing room for fast-moving items.
United By Blue implemented low-stock alerts for the first time prior to 2018’s Black Friday Cyber Monday season. As a result, the retailer was able to inform online shoppers of items that were running low, which helped bring customers into United By Blue’s physical store to look for items that were sold out online.
As in the last example, you can leverage stock alerts as a marketing tactic to drive sales, both online and in-store.
Luxury candy brand Sugarfina allows customers visiting its website to sign up and receive in-stock alerts so they can learn when an item’s inventory is replenished and available for purchase.
You can apply this tactic in-store, too. “When there are only a few [items] left, hype them up in store as a ‘Last Chance’ or ‘Almost Sold Out!’ product,” says Brophy. “Shoppers respond to scarcity, especially in-store, where they’re more likely to make an impulse purchase.”
FURTHER READING: Learn 10 more tactics to encourage your customers to make impulse purchases.
Using stock alerts on Shopify POS
While Shopify POS makes managing inventory across multiple locations easier for retailers, merchants also have access to a wealth of third-party tools to track specific products and automate stock alerts.
To integrate stock alerts and similar automations into your retail operations, check out the following apps in the Shopify App Store:
- Low Stock Alert: As the name suggests, this app allows retailers to automate stock management tasks like notifications for low-stock products and daily emails detailing all low-stock items.
- StockBot: This bot has a brain for inventory. Retailers can use StockBot to set up customized alerts. Get emails hourly, daily, or weekly with details on low-stock items. And you can track stock levels of specific products, variants, or even entire collections.
- Back in Stock: For those tough times when inventory does run out, this app allows customers to sign up for notifications for that particular item. When that product is restocked, the app automatically emails interested customers.
- Now Back in Stock: Similar to Back in Stock, this app sends automated notifications to customers about restocked items. But with this specific tool, customers can opt to receive their notification via email, SMS, or push alert.
Moving forward with stock alerts
Stock alerts are a great way to stay on top of inventory and create more profitable marketing and pricing strategies. Automated alerts can keep you and your team on track, and help you to prevent costly stockouts.
Unify your inventory management with Shopify
Only Shopify POS helps you manage warehouse and retail store inventory from the same back office. Shopify automatically syncs stock quantities as you receive, sell, return, or exchange products online or in store—no manual reconciling necessary.